Adding & Editing Events using Tina
We've moved all of the events from our SharePoint list into Tina. Therefore, the editing workflow for adding new events and editing old ones looks a little bit different now.
- go to ssw.com.au/admin | Events - Calendar
Figure: Events editor on the admin page (ssw.com.au/admin)
- Click on the folder matching the year of the event, then click Add Files.
Figure: Adding a new event in the events editor
- Fill out all of the relevant fields for the event. Once you've finished editing the event click Save. There's a lot of fields so feel free to use the table below for reference 🙂. You should be able to add a presenter for the event if they have an SSW People profile. However if you do not see the presenter and they're an SSW Employee consult the Field Table for instructions to add the presenter.
Note: If the event needs to be live streamed let the SSW TV team know you've added the event to the website. They will fill out the livestream URL for the event on the website, you don't need to do it yourself.
Figure: Filling out the event details
- Once you've filled everything out, click the Save button on the bottom right of the screen. You'll need to fill out a name for your save. This name should roughly describe the changes you're making, It's not an exact science so don't worry too much about it 🙂.
Note: The name of your save cannot contain spaces, so use dashes ("-") whenever you need a space.
Figure: Creating a new save for an event
- Go to github.com/SSWConsulting/SSW.Website/pulls. You should see a pull request matching the branch name you entered in step 4.
Figure: The pull request we created in step 4 on GitHub
- Get a link to the pull request by right clicking on it and clicking Copy link address. To get your changes live on the website ping a member of the SSW Website team with a link to your pull request and ask for it to be reviewed. That team member will check the changes you've made for any errors. If they're happy with your changes they'll push them to production and you'll be able to see them live 🙂.
On rare occasions you may need to remove events entirely from our website or make corrections. The flow for doing this is very similar to how you would add events.
- Go to www.ssw.com.au/admin
- Click Events - Calendar in the sidebar
- Click on the folder matching the year of the event you'd like to delete
- When you find the event you'd like to modify, scroll to the right and click the three dots on the right of the event.
- Click on the three dots and either click Delete or Edit depending on which action you're trying to perform.
- When deleting or creating an event, you'll need to create a new save. You can follow steps 4 through 6 under Adding new Events from here to see the event updated or deleted on the live site 🙂
Figure: Deleting an event in the admin editor
| Field | Description |
|---|---|
| Title | what will appear on the events page |
| URL | where people can go to find out more information about events. (e.g. meetup, ssw.com.au/netug/sydney for user groups in sydney) |
| Thumbnail | The thumbnail that will be shown on ssw.com.au/events |
| Presenter Name | The name of the main presenter for the event |
| Presenter profile URL | |
| Start Date/Time | The start time for the event as shown in the banner at the top of the page |
| End Date/Time | When the event finishes, usually later the same day |
| Website - Show livestream banner start time | The time when the livestream banner will show |
| Website - Show livestream banner end time | When the live stream banner will disappear |
| Event type | The type of event. Can be used to filter the event on ssw.com.au/events |
| City | Where the event is being hosted |
| Category | The main topic of the event |
| Abstract | A short description of the event that will be shown on the user group page |
| Description | A brief description of the event. Will appear on ssw.com.au/events |
| Presenters | a list of presenters for the event, including the main presenter. To add more presenters that aren't in the list go Events - Presenters | Add Files. Please note that for user groups the presenter must have the Torso Image filled out in Tina. |
| Presenter Name Override | Use this field if the presenter is an external presenter. This will replace the name of all presenter(s) shown on the event listing |
| Presenter Website | This link will wrap the name provided in Presenter Name Override if that field has been filled out |
| Youtube ID | The ID of the YouTube livestream. Leave this blank if the event is not a livestream. This is filled out by the TV Team close to the event starting |
| Delayed Livestream Start | whether or not the livestream starts immediately at the scheduled time. Will affect how the livestream banner shows the start time |
| Live Stream Delay | How long the TV team will play the user group promo trailer before the livestream. |
| Trailer Video - URL | A link to the promo video for the event. This is mostly used for User Groups. |
| Hosted at SSW | Determines how the event will appear on the events page. If this is ticked the location link on events will appear as "SSW Chapel [City]" |
| Show on SSW Website | Determines whether the event will be shown on the website |
| Internal Note | A note that will only be read in the Tina view. |