Copilot Spaces - Updates (add file from code view, public sharing) (#58569)

Author: am-stead

assets/images/help/copilot/add-to-copilot-space.png

@@ -1,7 +1,7 @@
 ---
 title: About GitHub Copilot Spaces
 shortTitle: Spaces
-intro: Understand how organizing and sharing context with {% data variables.copilot.copilot_spaces %} can improve your {% data variables.copilot.copilot_chat_dotcom_short %} results and help your teammates.
+intro: Understand how organizing and sharing context with {% data variables.copilot.copilot_spaces %} can improve your {% data variables.copilot.copilot_chat_dotcom_short %} results and help your collaborators.
 permissions: Anyone with a {% data variables.product.prodname_copilot_short %} license can use {% data variables.copilot.copilot_spaces_short %}.
 versions:
   feature: copilot
@@ -19,7 +19,7 @@ category:
   - Learn about Copilot
 ---
 
-{% data variables.copilot.copilot_spaces %} let you organize the context that {% data variables.product.prodname_copilot_short %} uses to answer your questions. {% data variables.copilot.copilot_spaces_short %} can include repositories, code, pull requests, issues, free-text content like transcripts or notes, images, and file uploads. You can ask {% data variables.product.prodname_copilot_short %} questions grounded in that context, or share the space with your team to support collaboration and knowledge sharing.
+{% data variables.copilot.copilot_spaces %} let you organize the context that {% data variables.product.prodname_copilot_short %} uses to answer your questions. {% data variables.copilot.copilot_spaces_short %} can include repositories, code, pull requests, issues, free-text content like transcripts or notes, images, and file uploads. You can ask {% data variables.product.prodname_copilot_short %} questions grounded in that context, or share the space with your team, or share publicly, to support collaboration and knowledge sharing.
 
 ## Why use {% data variables.copilot.copilot_spaces %}?
 
@@ -38,7 +38,23 @@ Your spaces stay in sync as your project evolves. {% data variables.product.gith
 
 Anyone with a {% data variables.product.prodname_copilot_short %} license, including {% data variables.copilot.copilot_free_short %}, can create and use {% data variables.copilot.copilot_spaces_short %}.
 
-{% data variables.copilot.copilot_spaces_short %} can belong to a personal account or to an organization. Spaces owned by an organization can be shared with other organization members or kept private to the person who created the space.
+## Who can I share {% data variables.copilot.copilot_spaces_short %} with?
+
+{% data variables.copilot.copilot_spaces_short %} can belong to a personal account or to an organization, and the sharing options differ depending on who the space belongs to.
+
+### Organization-owned spaces
+
+Organization-owned spaces can be shared with other organization members, and you decide which level of access you want to grant other members (admin, editor, viewer).
+
+Alternatively, you can choose to grant "No access" to organization members, and keep the space hidden.
+
+### Individual-owned spaces
+
+Spaces belonging to a personal account can be shared publicly, shared with specific {% data variables.product.github %} users, or kept private to the person who created the space.
+
+Publicly shared spaces are view-only by default.
+
+Viewers can only see sources that they have access to.
 
 ## Where can I use {% data variables.copilot.copilot_spaces_short %}?
 

content/copilot/concepts/context/spaces.md

@@ -1,7 +1,7 @@
 ---
-title: Collaborating with your team using GitHub Copilot Spaces
-shortTitle: Collaborate with your team
-intro: 'Learn how to share {% data variables.copilot.copilot_spaces %} with your team to support collaboration and knowledge sharing.'
+title: Collaborating with others using GitHub Copilot Spaces
+shortTitle: Collaborate with others
+intro: 'Learn how to share {% data variables.copilot.copilot_spaces %} to support collaboration and knowledge sharing.'
 permissions: 'Anyone with a {% data variables.product.prodname_copilot_short %} license can use {% data variables.copilot.copilot_spaces_short %}.'
 versions:
   feature: copilot
@@ -12,36 +12,38 @@ redirect_from:
   - /copilot/how-tos/context/copilot-spaces/collaborating-with-your-team-using-copilot-spaces
   - /copilot/how-tos/context/copilot-spaces/collaborate-with-your-team
   - /copilot/how-tos/context/use-copilot-spaces/collaborate-with-your-team
+  - /copilot/how-tos/provide-context/use-copilot-spaces/collaborate-with-your-team
 contentType: how-tos
 category: 
   - Author and optimize with Copilot
 ---
 
-{% data variables.copilot.copilot_spaces %} let you organize the context that {% data variables.product.prodname_copilot_short %} uses to answer your questions. Sharing {% data variables.copilot.copilot_spaces %} helps your team:
+{% data variables.copilot.copilot_spaces %} let you organize the context that {% data variables.product.prodname_copilot_short %} uses to answer your questions. Sharing {% data variables.copilot.copilot_spaces %} helps others:
 
 * Avoid repeated explanations and handoffs.
 * Stay aligned on how a system works or what’s expected.
 * Learn from past work, documentation, and examples.
-* Get better help from {% data variables.product.prodname_copilot_short %} with grounded, team-curated context.
+* Get better help from {% data variables.product.prodname_copilot_short %} with grounded, curated context.
 
-## Use cases for team collaboration
+## Use cases for collaboration
 
-* **Onboarding**: Share a space with code, documentation, diagrams, and checklists to help new developers get started faster. Make other members of your team editors so anyone can update the included resources.
+* **Onboarding**: Share a space with code, documentation, diagrams, and checklists to help new developers get started faster. Make other people editors so anyone can update the included resources.
 * **System knowledge**: Create a space for a complex system or workflow (like authentication or CI pipelines) that other people can reference.
 * **Style guides or review checklists**: Document standards and examples in a space that {% data variables.product.prodname_copilot_short %} can reference when suggesting changes.
 
 For example, a subject matter expert creates a space called “Accessibility Reviews” that includes your team’s internal accessibility checklist, product guidelines, and WCAG documentation. Developers can ask {% data variables.product.prodname_copilot_short %} questions directly in the space to ensure they're following the latest guidelines in their work.
 
 ## Sharing {% data variables.copilot.copilot_spaces_short %}
 
-When you create a space, you can choose whether it’s owned by you or by one of your organizations. If you choose an organization:
+{% data variables.copilot.copilot_spaces_short %} can belong to a personal account or to an organization, and the sharing options differ depending on who the space belongs to.
 
-* You can share the space with the organization, giving viewer, editor, or admin access to all organization members.
-* You can give access to specific users or teams in the organization. For example, make everyone on your team an editor, or give admin access to a specific person so they can update the space's settings.
+### Organization-owned spaces
 
-If you choose to create a personal space, **you can't share it with others**.
+Organization-owned spaces can be shared with other organization members, and you decide which level of access you want to grant other members (admin, editor, viewer).
 
-To share a space with others:
+Alternatively, you can choose to grant "No access" to organization members, and keep the space hidden.
+
+To share a organization-owned space with others:
 
 1. In the top right corner of the space, click **{% octicon "share" aria-hidden="true" aria-label="share" %}**.
 1. To add specific users or teams, search for them with the search bar, then choose a role for the people you added.
@@ -50,9 +52,22 @@ To share a space with others:
    * **Viewers** can use the space to ask questions and view the included attachments and instructions.
    * **Editors** can update the space's attachments, description, name, and instructions, in addition to having all the permissions of viewers. However, editors can't update sharing settings or delete the space.
    * **Admins** can update sharing settings or delete the space, in addition to having all the permissions of viewers and editors.
+   * **No access** means the space will be hidden from other organization members.
 
 1. Optionally, click **{% octicon "link" aria-label="the link" %} Copy link** to copy the link to the space and share it with others.
 
+### Individual-owned spaces
+
+Spaces belonging to a personal account can be shared publicly, shared with specific {% data variables.product.github %} users, or kept private to the person who created the space.
+
+To share an individual-owned space with others:
+
+1. In the top right corner of the space, click **{% octicon "share" aria-hidden="true" aria-label="share" %}**.
+1. To add specific {% data variables.product.github %} users, search for them with the search bar, then choose a role for the people you added.
+1. Optionally, to make the space public, under "General access", select **Anyone with link**. Then, copy the link to the space and share it with others.
+
+   > [!NOTE] Publicly shared spaces are view-only by default, and viewers can only see sources that they have access to.
+
 ## Accessing shared {% data variables.copilot.copilot_spaces_short %}
 
 If you’re part of an organization that has shared spaces, you can access them in the **Organizations** tab on [https://github.com/copilot/spaces](https://github.com/copilot/spaces?ref_product=copilot&ref_type=engagement&ref_style=text).

…lot-spaces/collaborate-with-your-team.md …opilot-spaces/collaborate-with-others.mdcontent/copilot/how-tos/provide-context/use-copilot-spaces/collaborate-with-your-team.md renamed to content/copilot/how-tos/provide-context/use-copilot-spaces/collaborate-with-others.md content/copilot/how-tos/provide-context/use-copilot-spaces/collaborate-with-your-team.md renamed to content/copilot/how-tos/provide-context/use-copilot-spaces/collaborate-with-others.md

@@ -49,6 +49,16 @@ You can add two types of context to your space:
   * **{% octicon "upload" aria-hidden="true" aria-label="upload" %} Upload a file**: You can upload files directly from your local machine. This includes images, text files, rich documents, and spreadsheets.
   * **{% octicon "paste" aria-hidden="true" aria-label="paste" %} Add text content**: You can type or paste free-text content, such as transcripts, notes, or any other relevant information that can help {% data variables.product.prodname_copilot_short %} understand the context of your space.
 
+## Adding context as you're working
+
+You can add files to a space directly from the code view on {% data variables.product.github %}, so you don't need to break your flow when building context for your space.
+
+1. At the top of any file in the code view, click **{% octicon "space" aria-label="Add to space" %}**.
+
+   ![Screenshot of a file in the code view. The "Add to space" icon is highlighted in orange.](/assets/images/help/copilot/add-to-copilot-space.png)
+
+1. From the dropdown, select the space you want to add the file to, or create a new space.
+
 ## Next steps
 
 * To learn more about using {% data variables.copilot.copilot_spaces_short %} in {% data variables.product.github %} and your IDE, see [AUTOTITLE](/copilot/how-tos/provide-context/use-copilot-spaces/use-copilot-spaces).

content/copilot/how-tos/provide-context/use-copilot-spaces/create-copilot-spaces.md

@@ -9,7 +9,7 @@ topics:
 children:
   - /create-copilot-spaces
   - /use-copilot-spaces
-  - /collaborate-with-your-team
+  - /collaborate-with-others
 redirect_from:
   - /copilot/using-github-copilot/copilot-spaces
   - /copilot/how-tos/context/copilot-spaces